Legal & Privacy

Where German law requires provider information for this website, the following information applies to the German entity:

Peace of Art Deutschland e.V.

Registered association (eingetragener Verein)

Register number: VR 15263

Registered office:
Riesaerstr. 32

01127 Dreden

germany

Represented by the authorized members of the Board in accordance with the association’s statutes and applicable law.

E-mail:
admin@peaceofartinternational.org

Telephone:
+491785385258

Register court:
Amtsgericht Dresden

The information on this website is provided for informational purposes concerning the activities, programs, projects and organizations within the Peace of Art network.

When processing personal data within the scope of the GDPR, Peace of Art follows the fundamental principles of data protection.

These include:

Lawfulness, fairness and transparency
Personal data should be processed lawfully, fairly and in a manner that is understandable to the person concerned.

Purpose limitation
Information should be collected for specified and legitimate purposes and should not subsequently be used in an incompatible manner.

Data minimization
We seek to collect only information that is adequate, relevant and necessary for the intended purpose.

Accuracy
Reasonable measures should be taken to keep personal information accurate where accuracy is necessary.

Storage limitation
Personal data should not be kept in identifiable form longer than necessary for the purpose for which it was collected, subject to applicable legal retention requirements.

Integrity and confidentiality
Appropriate organizational and technical measures should be used to protect personal data against unauthorized access, loss, alteration or disclosure.

Depending on how you interact with Peace of Art, we may process information such as:

• name and contact details;

• e-mail address and telephone number;

• country or general location;

• information submitted through contact forms;

• volunteer application information;

• professional or educational background voluntarily provided by an applicant;

• areas of interest and availability for volunteering;

• newsletter subscription information;

• information relating to event or program registration;

• donor or membership information where applicable;

• correspondence sent to Peace of Art;

• technical information generated when visiting the website, where applicable;

• cookie and consent preferences; and

• other information that you voluntarily provide to us.

We do not seek to collect sensitive information through ordinary website forms unless it is necessary for a specific legitimate activity and appropriate safeguards and legal grounds have been established.

Personal information is processed only where an appropriate legal basis exists.

Depending on the circumstances, processing within the European Union may be based on:

Consent – Art. 6(1)(a) GDPR

For example, where you voluntarily consent to receive certain communications or where consent is legally required for a particular technology or processing activity.

Contractual or pre-contractual measures – Art. 6(1)(b) GDPR

Where processing is necessary to take steps requested by you or to administer a contractual relationship.

Legal obligations – Art. 6(1)(c) GDPR

Where Peace of Art is legally required to retain or process particular information.

Legitimate interests – Art. 6(1)(f) GDPR

Where processing is necessary for a legitimate organizational purpose and those interests are not overridden by the rights and freedoms of the individual concerned.

The applicable legal basis depends on the specific processing activity.

Peace of Art welcomes people who wish to contribute their skills, experience and time to our mission.

When you submit a volunteer application through our website, we may collect information including your name, contact information, professional or educational background, experience, areas in which you wish to volunteer, availability, motivation and other information you voluntarily include in your application.

This information is used for purposes such as:

• reviewing your application;

• assessing possible volunteer opportunities;

• communicating with you;

• matching your interests and experience with appropriate activities;

• organizing interviews or introductory meetings; and

• preparing and administering a volunteer relationship where one is established.

Submitting an application does not guarantee acceptance into a volunteer position or program.

Peace of Art seeks to limit access to volunteer application information to people who require access for recruitment, human resources, safeguarding, program management or relevant organizational administration.

Applicants should not provide sensitive personal information that has not been specifically requested.

Where Peace of Art wishes to retain an application for substantially longer in order to contact an applicant about future opportunities, an additional legal basis may be required. Where appropriate, we may therefore request separate consent.

Information that is no longer required will be deleted or anonymized in accordance with our applicable retention procedures and legal obligations.

When you contact Peace of Art through a website form, e-mail or another communication channel, we process the information you provide in order to respond to your inquiry and, where necessary, to document and follow up on the matter.

The information may include your name, e-mail address, telephone number, organization and the contents of your message.

Please provide only information that is relevant to your inquiry.

Where Peace of Art provides an electronic newsletter or similar subscription service, contact information submitted for that purpose will be used to provide the requested communication.

Where consent is the applicable legal basis, subscribers may withdraw that consent at any time, including through an unsubscribe mechanism where available.

Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.

We do not consider a general inquiry, volunteer application or project participation to automatically constitute consent to receive unrelated marketing communications.

Our website may use cookies and similar technologies.

Some technologies may be technically necessary for the website to function properly. Other technologies, including certain analytics, advertising or third-party technologies, may require consent before they are activated for users covered by applicable European/German law.

Visitors should therefore be given an appropriate choice regarding non-essential technologies.

Where required, our cookie-management system allows visitors to make or modify their preferences.

Under German law, storing information on or accessing information from a user’s terminal equipment generally requires consent unless a statutory exception applies, including where the technology is strictly necessary to provide a service expressly requested by the user.

Cookie Settings can be accessed separately through the website footer.

This website is operated using Squarespace. In connection with hosting, security, website delivery, forms and other website functions, technical or personal information may therefore be processed by Squarespace and its service providers. Depending on the configuration of the website, such information may include IP addresses, device/browser information, website activity, form submissions and technical information necessary to provide and secure the website. Where a visitor submits information through a Squarespace form, that information may be processed through Squarespace before being delivered to or stored by Peace of Art through the configured systems. Peace of Art seeks to configure the website and connected services in a manner consistent with applicable privacy requirements.

website analytics to understand, for example, how visitors use the website, which content is most relevant and how the website can be improved. Where analytics technologies require consent under applicable law, they should not be activated before the visitor has made the appropriate choice. Where technically possible and appropriate, we favor privacy-conscious configurations and aggregated information over unnecessary collection of identifiable visitor information.

Our website may contain or integrate services provided by third parties, such as: YouTube or other video platforms; Google services; maps; social-media platforms; newsletter services; donation or payment providers; event-registration services; and other external tools. When visitors interact with third-party content, the third-party provider may process information under its own privacy terms. Where required by applicable law, third-party technologies that are not strictly necessary should be activated only after appropriate consent. Peace of Art encourages visitors to review the privacy information provided by external services before using them.

Consequently, certain activities may involve organizations, personnel, service providers or partners located outside the European Economic Area. However, membership in the Peace of Art international network does not itself mean that all personal data collected by one Peace of Art organization are automatically accessible to all other Peace of Art entities. Personal information should be shared internationally only where there is a legitimate organizational need and an appropriate legal basis. Where personal data subject to the GDPR are transferred to a country outside the European Economic Area, Peace of Art seeks to apply the transfer mechanisms and safeguards required under Chapter V of the GDPR where applicable. This is particularly relevant where information is transferred to or made accessible from jurisdictions outside the EEA.

Peace of Art does not sell personal information as part of its nonprofit mission. Personal information may, where necessary and legally permitted, be disclosed to: authorized Peace of Art staff and officers; authorized volunteers responsible for a relevant activity; IT, hosting and cloud-service providers; professional advisers; payment or donation providers; newsletter or communication providers; project partners where necessary for a specific activity; public authorities where disclosure is legally required; or another Peace of Art entity where legitimate international cooperation requires the information and applicable data-protection requirements are satisfied. Access should be limited according to organizational responsibilities and the need to know.

Peace of Art does not intend to retain personal information indefinitely. Retention periods depend on the purpose for which information was collected, applicable contractual requirements, donor or grant requirements, statutory retention requirements, possible legal claims and other legitimate organizational needs. When personal information is no longer required and there is no legal reason to retain it, it should be securely deleted or appropriately anonymized. Volunteer applications that do not result in an engagement should therefore not simply remain stored indefinitely. Information relating to established volunteer, membership, donation, contractual or project relationships may require different retention periods.

Peace of Art takes reasonable organizational and technical measures intended to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or unauthorized access.

Depending on the relevant system and risk, these measures may include:

• access restrictions;

• role-based permissions;

• secure organizational accounts;

• strong authentication;

• appropriate password practices;

• restricted sharing;

• secure cloud services;

• regular review of access rights;

• staff awareness and confidentiality measures; and

• procedures for responding to suspected data-security incidents.

No internet-based system can guarantee absolute security. We therefore continuously seek to improve our organizational and technical practices according to the nature and sensitivity of the information processed.

Where the GDPR applies to the processing of your personal information, you may have rights including:

Right of access
You may request information about whether and how your personal data are being processed.

Right to rectification
You may request correction of inaccurate or incomplete information.

Right to erasure
Under the conditions established by law, you may request deletion of your personal data.

Right to restriction of processing
You may request that processing be restricted in certain circumstances.

Right to data portability
In circumstances provided by law, you may receive certain personal information in a structured, commonly used and machine-readable format.

Right to object
You may object to certain processing based on legitimate interests or other grounds recognized by the GDPR.

Right to withdraw consent
Where processing is based on consent, you may withdraw your consent at any time with effect for the future.

Right to lodge a complaint
You have the right to lodge a complaint with a competent data-protection supervisory authority.

To exercise a relevant privacy right concerning Peace of Art, contact:

admin@peaceofartinternational.org

We may need to verify your identity before fulfilling a request in order to prevent unauthorized disclosure of personal information.

Peace of Art USA operates as a nonprofit organization in the United States.

The United States does not have a single comprehensive privacy law equivalent to the GDPR covering every nonprofit organization and every processing activity. Privacy obligations may arise from federal laws, state laws and laws governing particular categories of information or activities.

The applicability of individual U.S. state privacy statutes can also differ significantly.

For example, California’s comprehensive consumer privacy regime generally applies to qualifying for-profit businesses rather than ordinary nonprofit organizations, while certain other state privacy frameworks may extend to qualifying nonprofit organizations.

Regardless of whether a particular U.S. comprehensive privacy statute applies to a specific Peace of Art activity, Peace of Art’s organizational approach is to promote transparency, data minimization, reasonable security and responsible handling of personal information across the international network.

Nothing in this policy should be interpreted as claiming that every right provided by the GDPR or by an individual U.S. state privacy statute applies to every Peace of Art entity or every individual worldwide.

Where applicable law provides additional rights, Peace of Art will seek to respect those requirements.

Peace of Art works with children and young people through some of its programs.

Protecting children requires particular care.

Our general website is not intended to encourage children to submit unnecessary personal information through ordinary contact or volunteer forms.

Where a program specifically involves minors and requires personal information, Peace of Art seeks to apply appropriate safeguarding and data-protection procedures, including parental or guardian involvement where required by applicable law and the circumstances of the program.

Information concerning children should be collected only where necessary and handled with enhanced attention to confidentiality, security and safeguarding.

Additional information about our organizational safeguarding principles and reporting mechanisms is available under Safeguarding & Complaints / Schutz & Beschwerde.

Peace of Art regularly communicates about humanitarian, cultural, educational, peacebuilding and community activities.

Photographs, videos, testimonials and personal stories may constitute personal information.

We seek to handle such materials responsibly and to consider applicable consent, privacy, safeguarding and dignity requirements before publication.

Particular care should be exercised when content involves children, vulnerable people, beneficiaries of humanitarian assistance or individuals whose safety or dignity could be affected by publication.

Participation in a Peace of Art activity does not by itself mean that every participant’s image or personal story may automatically be used for every communications purpose.

Where online donation services are offered, information necessary to process a donation may be processed by Peace of Art and/or the relevant payment or donation service provider.

Payment providers may process payment information under their own legal responsibilities and privacy terms.

Peace of Art should receive or retain only the financial information necessary for donation administration, accounting, legal compliance and donor communication.

Donor information is not sold for commercial purposes.

Our website contains links to websites operated by external organizations.

Peace of Art is not responsible for the privacy practices or content of independent third-party websites.

When you leave the Peace of Art website, the privacy policy and legal terms of the destination website apply.

Unless otherwise indicated, texts, graphics, designs, photographs, videos, logos and other materials published on this website may be protected by copyright, trademark or other intellectual-property rights.

Peace of Art materials may not be reproduced, modified, distributed or used commercially without authorization where such authorization is legally required.

Rights belonging to third parties remain with their respective owners.

The Peace of Art name and organizational logos may not be used in a manner that falsely suggests authorization, partnership, endorsement or representation by Peace of Art.

Peace of Art seeks to keep the information published on this website accurate and up to date.

Nevertheless, we cannot guarantee that every piece of information will at all times be complete, error-free or current.

Project information, partnerships, team structures, program activities, statistics and external links may change over time.

Nothing published on this website should be interpreted as legal, medical, financial or other professional advice unless expressly stated otherwise.

We take concerns about privacy and responsible information management seriously.

If you believe that information concerning you has been handled incorrectly, you may contact:

admin@peaceofartinternational.org

Please provide sufficient information for us to identify and review the matter, but do not send unnecessary sensitive information by ordinary e-mail.

Privacy concerns will be reviewed by the appropriate Peace of Art entity according to the nature of the request and applicable law.

Where the GDPR applies, you also retain the right to contact the competent data-protection supervisory authority.

Data protection forms part of our broader commitment to organizational accountability.

Issues involving safeguarding, child protection, sexual exploitation, abuse, harassment, misconduct or other serious concerns should be addressed through our dedicated:

Safeguarding & Complaints / Schutz & Beschwerde

page and reporting mechanism.

Privacy complaints and safeguarding complaints may sometimes overlap. In such situations, Peace of Art seeks to protect confidentiality while ensuring that concerns are handled through the appropriate procedure.

Peace of Art may update this Legal & Privacy page when our website, organizational structure, services, technologies or legal obligations change.

The current version will be published on this website.